Are you managing your WordPress website well? Learn how to Create user roles which will extend the functionality and increase the capabilities of your website.
WordPress user roles can help you manage your WordPress website in a better way, by giving different permissions to each of your users for plugins and editor functions.
If you want to create user roles on WordPress, this can be achieved only with a plugin, such as User Role Editor or similar plugin.
You can’t create WordPress user roles without a plugin, as in the current version this is not possible, but it may be available in the future.
Table of Contents
The user roles in WordPress represent permissions and different ranks, which are assigned to a person for a variety of reasons.
User roles can help filtering your website members, which helps you in giving them different tasks and keeping limiting their permissions, so you can maintain a better experience.
The good thing about user role plugins in WordPress is that you can create multiple roles, which can be limited with a few permissions and assigned to each person individually.
For example, creating user roles for Woocommerce can always be a good step ahead, so you can easily filter each of your team members, or know which are the high paying customers and which aren’t.
Default user roles on WordPress
The default user roles on WordPress are:
- Web Designer
- Shop Vendor
- Shop Worker
- Shop Accountant
- Shop Manager
Each of the roles should be carefully assigned to a person, as they all hold different permissions.
For example, the Administrator role has full permissions and can edit each of the members (be cautious when giving this role to anybody).
While the other roles are very limited and Administrator holds all the rights, this can be always edited.
There is also a secret role, which is known as Super Administrator.
The only way you can get the Super Administrator role is if you have a WordPress multisite. The Super Administrator user role can manage all the WordPress websites and all members in them, while administrators can only manage a single website.
The WordPress web designer user role should be assigned only to people, who will be designing your website and nothing more.
Once the designer receives the role, his permissions should be set only to interact with the WordPress theme and perhaps some of the plugins, which he will configure to work with the theme.
The Web Designer WordPress user role should not be misunderstood as a WordPress web developer role and you should not ask your web designer to do the heavy backend coding work.
You can always find and hire somebody who is highly skilled in the field, through websites, such as Fiverr.
The Shop Vendor WordPress role is simple and should hold only a few permissions. The idea of having a shop vendor on your website, can help you maintain a good e-commerce experience on your website.
Shop vendor user roles are often assigned to people, who will be checking out the quantity of your products and to refill it if needed.
Shop workers are held accountable of the user experience for how the products are bought and how good is the functionality of plugins.
Shop accountants are the people who will always help you out if you are unable to choose a certain product or service, while you are on your shopping adventure.
This type of user role is only assigned to people who will be interacting with the customers, through video chat on WordPress or through cold chat.
The shop manager user role is assigned to serious and responsible people, who will take care of all the roles mentioned above.
Shop managers have to be helpful and aware, which thing is perfect for the e-commerce website.
Having the knowledge of maintaining a good user flow, may encourage users to drive more sales and keep them as potential customers.
The subscriber user role is given to users who are just subscribing to your WordPress newsletter or simple registers on your website.
The role doesn’t have any dashboard or editing permissions.
If you are having a WordPress website with editable elements, you can always give your users editor permissions or approve the requests, which are sent after they try to edit a single element.
The contributor user role is given to the people, who will be guest posting on your website.
Some of the people are actually creating this role to add guest posts on their own, while other are directly creating contributor accounts and letting approved users to add guest posts on the website.
You should be cautious when giving out this WordPress user role, because some of the users may be more dangerous than you think.
Backup your WordPress website with a plugin or through your web host and keep a fresh copy every day, so you prevent loss of information or any kind of attack on your website.
Using WordPress security plugins are a perfect way to protect and keep a track of your users logs, so you can filter the bad ones from the good ones.
The WordPress Author role is for the people who are going to be writing on your website. These users add a small author bio and have the permission of only adding articles.
Authors should not be granted editing permissions as there is a special editor role, which can always fix their articles and prevent any kind of dangerous behavior.
The WordPress editor role is given to members of the website, which will find issues in articles, the theme and plugins and can report or fix them by himself.
The editor role can help out with maintaining a clean website and always update old posts with new information, to help with maintaining a good spot on the SERPs.
The WordPress Administrator role holds all the rights and has all the permissions that every other user can have.
Administrators can edit, add or remove contents and members at any time.
The Administrator role should be given only the owner of the website or if you are holding a multisite, you can give this role to specific people, which will be in charge of the whole project.
The WordPress super administrator user role is the hidden gem, which can be given only if you are an owner of a WordPress multisite.
The people who have the Super Administrator role have all the rights in each website and can remove the default administrators at any time.
Super Administrator should be kept only with the original website creator and not given to any other person, as this is a huge responsibility.
How to Create user roles on WordPress
If you want to create user roles on WordPress, you will have to download a WordPress plugin, which is suited for the job.
WordPress membership plugins can help you edit and create custom user roles on your website, but it depends on what kind of website you would like to create.
Creating custom user roles with User Role Editor
The WordPress User Role Editor plugin is one of the best plugins to create user roles, without having much knowledge in the field of WordPress.
User Role Editor can be integrated with all of your favorite WordPress plugins, without breaking functionality or increasing loading times.
The User Role Editor plugin lets WordPress website owners to create custom user roles, delete unused ones and limit the actions to plugins, functions and even widgets.
Once you download and activate the User Role Editor, you can directly go on the WordPress users section and find the plugin.
If you want to create user roles on WordPress with User Role Editor, you can simply click on the plugin’s name, which is located under the Users tab.
Once you click on it, you will be taken to the plugin’s settings.
Click on Add Role and fill in the Role Name, which is the custom user role you want to create and the display role name, which will be shown in the Users tab on your WordPress dashboard.
After you had filled the first two fields, you can make a copy of an already existing role, or just use the None option, as it will not take any of the permissions that the default user roles have.
Editing user role permissions with User Role Editor
Once you have finished with creating user roles on WordPress, you can start on giving or removing permissions from them.
To start editing the user role permissions, you will need to go on the WordPress Users tab and click on User Role Editor.
Once you are on the User Role Editor menu, you can start adding or removing permissions from any of the user roles created.
You can also rename roles, delete roles or add and delete their capabilities, which means to edit permissions by your liking.
If you would like to change the user role, you will have to click on the Select Role and Change its capabilities.
The dropdown will display all the user roles, from which you will have to pick the one, you would like to edit or remove.
If you cannot find the created user role in the list, you can always try to clear your cache or try a different browser.
Clearing cache and cookies is always helping as browsers also save the information, or your caching was not configured properly. You will have to remove the admin caching so you don’t see outdated information.
Creating user roles on WordPress can improve the workflow of you and your members. Planning ahead of time and investing time, will always repay in the future.
Getting the basics right can always save time and help you start making money on your website or getting approved for Google Adsense and start making income on your website, without worrying for anything.
If your authors are having a hard time on writing articles or take too much time, they can always check out our guide on how to write articles fast.